Campus Disruption - Academic Timetable Guidance
Setting Up Ad Hoc Remote Meetings with Students
In the event of a campus disruption (weather related etc) the timetabling office can be easily overwhelmed with requests to switch activities to run online - where events are imminent it is suggested that a meeting is setup directly with the students via MS Teams or Zoom.
Instruction on Retrieving Class Email Addresses for Online Meeting Invites
- In the calendar view double click an activity, this will give further details on the activity including the list of students assigned to the activity
- Scroll down until you see “Class list”
- In the new screen choose “Copy Selected Email addresses”
- The list of students will move to your clipboard and can be pasted directly to Outlook (the copied email addresses will be formatted correctly for most clients).
- In Outlook, set up a new online meeting - paste the email addresses into the recipients box and invite the relevant students to the session.
NOTE: If an activity is jointly taught the components of the event are shown side by side on your timetable and student emails will need to be copied out of each event
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