Timetabling and room booking

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Conferences and External Bookings

If you have a room booking enquiry related to a conference or are not a member of the University, please contact Event Exeter.

Ad-hoc room bookings

Staff and Guild Society Committee members can now make their own bookings on the Room Booking Portal using the link available on the homepage. More information on available booking dates can also be found there, along with links to helpful written and video guides.

Guild Society Committee members may book rooms up to 28 days in advance, provided the booking period has been opened and falls within the specified times below. Please note that bookings for spaces outside the Forum on weekends may incur an hourly fee from the porters; further information is available on the Porters webpage.

If you are a Society Committee member and do not have a login set up, please contact the Guild to be added to the permissions list.

Any booking requests outside these times should be sent directly to roombookings@exeter.ac.uk.

Booking Times:

  • Monday, Tuesday, Thursday, Friday: 5:30 PM – 9:30 PM
  • Wednesday: 12:30 PM – 9:30 PM
  • Saturday: 9:00 AM – 5:00 PM
  • Sunday: 9:00 AM – 5:00 PM

Student Enquiries

Students with timetabling queries should use the Timetabling Enquiry Form in SID and search for the category "Timetabling."

During the first two weeks of each term, timetabling staff are also available in person at the Hub Info Points, Monday to Friday from 10:00 AM to 12:00 PM and 2:00 PM to 4:00 PM.

Students studying at the Penryn campus should continue to contact the timetabling team at timetabling@fxplus.ac.uk.

Staff Enquiries

For timetabling enquiries, please contact your Hub Timetabling Team using the appropriate email address below.

Kindly avoid emailing team members directly, as any unexpected absences may lead to delays in responding to your enquiry.

The Team

Below is the team responsible for creating and maintaining the timetables, with one member specifically handling room bookings.

  • Room Bookings - Daniel Stockton 
  • Amory - Paul West 
  • Amory - Jenny Wlasak 
  • Amory - Claire Bircham
  • Amory - Sam Worth
  • Building:One - Luke Edser 
  • Building:One - Kieran Duke
  • Harrison and Peter Chalk - Nathan Barling 
  • Harrison and Peter Chalk - Adam Turner
  • Queen's - Harriet Parsons
  • Queen's - Nikki Hunt 
  • St Luke's - Paul Buck 
  • St Luke's - Victoria Dent
  • Systems Analyst - Richard Hill
  • Team Lead for Building:One, Amory and Room bookings - Corey Vittles 
  • Team Lead for Harrison, Peter Chalk, St Luke's and Queen's - Tom Woodhouse 
  • Timetabling Manager - James Major