5. Student Support and Facilities
UEBS
Student Support and Facilities:
Study space – for the Streatham campus we currently have a dedicated PGR study space in Hope Hall. Hot desks can be used and all new students will be notified of the details upon registration and will be given swipe card access to the space.
The study rooms are quiet and professional working spaces and should be treated as such. We expect all students to be mindful and respectful to others who use the space and how others may prefer to work. The study rooms are quiet working spaces where conversation and noise should be kept to a minimum (earphones should be used for listening to music and videos). There are common areas outside of the study rooms for discussions with your fellow researchers.
We do not have dedicated silent spaces nor female only spaces.
All users of the PGR Study space are expected to follow the guidelines:
- Subject to availability, if a UEBS PGR student requires a desk for more than 4 days per week on an ongoing basis, they can request to be allocated a desk in Hope Hall. PGR Support will monitor usage and may reallocate desks found to be regularly unused. If a student is away for longer than a month and there is a waiting list for desks, the desk may be re-allocated and the student will need to apply for another desk on their return. In considering applications for desks, we will consider in particular, stage of study, accessibility needs and the personal/family pressures of applicants.
- Any actions to be taken in relation to misuse of the space, will be in accordance with the student complaints and disciplinary procedures.
- Hope Hall must not be used as a personal living or storage space. This includes but is not limited to storing personal items that cannot be kept tidily on your own allocated desk, drying laundry, long term storage of food, setting up a sleeping area, daily personal hygiene. Under no circumstances should other desks, chairs or funiture that have not been specifically allocated by the UEBS PGR Support team be used to store your items.
- Confidential papers (marking, exam scripts, expense claim forms etc) must be stored securely in the lockers provided and not left on desks/bookcases.
- Please ensure that the study space is kept clean and tidy at all times. This includes individual desks and surrounding areas, the kitchen areas, toilets, the lobby and social areas. Desks and communal areas that are particularly untidy may be cleaned and items removed without notice as large numbers of books/papers etc piled up in the study areas represents a safety hazard.
- Personal electric heaters are not permitted as they are a fire risk, if there are issues with the heating then please advise PGR Support - however please be aware that the heating may be turned down at weekends/overnight and during some vacation periods. Personal electric heaters may be removed without notice.
Queries about the study space should be sent to the UEBS PGR Support email.
*The location and policy for UEBS PGR Study space is currently under review (Summer 2023) and any changes will be notified to students and supervisors via email and newsletters.*
EMPS
All ex EMPS students using desk booking system information available from PGR support.
i. UEBS
All new UEBS PGR students are provided with a standard laptop for their sole use for the duration of their programme. This must be returned to Exeter IT following your award (or if you withdraw from the programme). You will be contacted at the start of your programme with details on how to obtain this. Please contact your PGR support team if you have not received details.
A limited number of hotdesks are available in Hope Hall with docking stations or fixed desktop computer. Currently it is not possible to book these, but are allocated on a first come first served basis.
The Business School has a range of specialist software for students, plus other packages that student can buy at a reduced rate. http://www.exeter.ac.uk/departments/it/news/ All queries should be directed through IT Helpdesk via SID http://www.exeter.ac.uk/itservicedesk
The Business School provides free printing for MPhil/PhD students at the on-campus Xerox print machines. This is not available to MRes or taught students. New students will be provided with details at the start of their programme. Any queries should be directed to PGR Support.
ii. Geography
All students will be provided with a loan of IT equipment for their sole use for the duration of their programme. This must be returned to Exeter IT following your award (or if you withdraw from the programme). You will be contacted at the start of your programme with details on how to obtain this. Please contact your PGR support team if you have not received details.
iii. Maths, Physics and Astronomy, Engineering, Computer Science, CSM, Renewable Energy Funding and finance
All students will be provided with a loan of IT equipment for their sole use for the duration of their programme. This must be returned to Exeter IT following your award (or if you withdraw from the programme). You will be contacted at the start of your programme with details on how to obtain this. Please contact your PGR support team if you have not received details.
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i. MbyRes/MPhil/PhD Biological Sciences-Cornwall For self-funded students: PhD: £3,000 MbyRes: £1,000 There is additional RTSG funding for Biosciences students who are paying full international fees at the rate of the difference between the standard international fee and the Biosciences international fee. The duration will be equal to the number of years the student, or their external sponsor, is paying full international fees. Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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ii. MbyRes/MPhil/PhD Human Geography & MbyRes/MPhil/PhD Human Geography-Cornwall For self-funded students: PhD: £3000 MbyRes: £1000 Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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iii. MbyRes/MPhil/PhD Physical Geography & MbyRes/MPhil/PhD Physical Geography-Cornwall For self-funded students: PhD: £3,000 MbyRes: £1,000 Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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iv. Maths Each research student (including self-funding students) has available a Research Training and Support Grant (RTSG). The allocation for this will be confirmed in an email along with the charge code. Typical uses of this money include paying for equipment, conference fees, and travel, accommodation and subsistence at meetings. You must discuss with your supervisor the best way to make use of this funding, in particular use for conferences, workshops and research visits. Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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v. Engineering Each research student (including self-funding students) has available a Research Training and Support Grant (RTSG). The allocation for this will be confirmed in an email along with the charge code. Typical uses of this money include paying for equipment, conference fees, and travel, accommodation and subsistence at meetings. You must discuss with your supervisor the best way to make use of this funding, in particular use for conferences, workshops and research visits. Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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vi. Computer Science Each research student (including self-funding students) has available a Research Training and Support Grant (RTSG). The allocation for this will be confirmed in an email along with the charge code. Typical uses of this money include paying for equipment, conference fees, and travel, accommodation and subsistence at meetings. You must discuss with your supervisor the best way to make use of this funding, in particular use for conferences, workshops and research visits. Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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vii. Physics and Astronomy Each research student (including self-funding students) has available a Research Training and Support Grant (RTSG). The allocation for this will be confirmed in an email along with the charge code. Typical uses of this money include paying for equipment, conference fees, and travel, accommodation and subsistence at meetings. You must discuss with your supervisor the best way to make use of this funding, in particular use for conferences, workshops and research visits. Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier.
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viii. Earth and Environmental Science Each research student (including self-funding students) has available a Research Training and Support Grant (RTSG). The allocation for this will be confirmed in an email along with the charge code. Typical uses of this money include paying for equipment, conference fees, and travel, accommodation and subsistence at meetings. You must discuss with your supervisor the best way to make use of this funding, in particular use for conferences, workshops and research visits. Your RTSG can be used until the end of your funded period or until you submit your thesis, whichever is earlier. ix. UEBS MPH-PhD students are allocated £400 Research Allowance each year for 3 years at the start of each Academic Year, capped at £1200 for the duration of your programme. It is your responsibility to ensure the funding is used appropriately and that you monitor your spend. The £400 yearly allocation is available to be spent in year only and cannot be rolled over to the next year. You are permitted to use your research allowance for:
All expenses must adhere to the University Expenses Policy. Please note however that you are not permitted to reclaim the costs of:
nor are you permitted to claim for travel to and from the University if you are based away from our campuses and are visiting for supervisions, research seminars or any other activity normally required of our research students. Students based at the Penryn Campus, however, may claim limited funds for travel expenses incurred in travelling to the Streatham Campus in order to attend seminars held as part of the College Research Training programme. Students based at Penryn or Streatham with supervisors based on the other campus may claim limited funds for travel expenses for face-to-face supervisor meetings up to one per term or more by agreement via PGR Support. These expenses will be funded from a seperate budget and will not be taken from your personal research allowance. To access your personal research allowance you must first discuss the usage of the funds with your supervisor, and request their support in writing. Once you have their written support, you must incur the expense and then submit a claim for reimbursement. Expense claims should be fully supported by itemised receipts; failure to provide full receipts will result in the claim being reduced accordingly. Credit or debit card receipts alone are not acceptable, nor are unclear scans or photocopies of receipts. If you have not been able to retain your ticket (e.g. rail tickets retained at station barriers), then an email copy of your confirmation of payment will be accepted as a proof of purchase. Claims must be received and processed within 3 months of the activity taking place; however at year end, 31st July, claims from the previous academic year must be received before August 5th to be included in the previous financial year. Claims received after this date will not be paid. Claims will be allocated to the personal research allowance in the financial year that the activity takes place. Please note that this allowance is not available to students on interruption, or who have submitted their thesis for examination. T1 Finance System All claims must be submitted using the University T1 finance system. At registration, all new students are given access to T1. You will need to follow the guidance for making your claim and you will need to tick 'No' to the question 'Is this expense related to a project' in all sections of your claim. Claims should be made after the event. The Business School PGR Student Allowance code is 013170 and you must include your name in the claim so that the funding can be allocated to your allowance. Unidentifiable claims will be rejected. Additional research support allowance The Business School is often able to make available an additional research allowance for PGR students to use towards prestigious conference attendance and/or research dissemination and/or for data collection and experiments (NOT for travel associated with fieldwork or additional research training). Applications for this additional funding should be pre-approved by your supervisor. Application forms can be requested from PGR Support and details of deadlines for applications are publicised in the UEBS weekly newsletter for PGRs. Eligibility criteria
To apply for the funding, you must submit a formal request using the PGR Additional Research Allowance Request Form available from PGR Support. A 'business case' must be made including the following:
Each case will be considered by a Panel within the Business School, taking into account the following:
This is a competitive process and funds are limited so there is no guarantee that all requests will be granted, or that the full amount requested may be granted.
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