Process for approval and renewal

 Proposal of an Honorary Appointment 

• All honorary appointments and renewals should be proposed by an established member of academic staff at the University.
• The proposer should complete the electronic Honorary Appointment Proposal Form (PD14) and include an up to date CV and a passport sized photograph so that a Unicard can be issued. 
• Once the form has been submitted it will automatically go through an approval process that is relevant to the level of the appointment.  
• As the proposal is accepted at each stage, it will move to the next approver (if applicable) and the requestor and Faculty office will be notified.
• If the proposal is rejected at any stage, the requestor and Faculty office will be informed and the approval process will stop.
• Please see the table below for further information on the types of honorary appointment that can be proposed.
• Please allow up to two months for the appointment to be approved and completed, or longer if a Certificate of Sponsorship is required (see Visa rules for honorary appointments from outside the European Economic Area for more information).

Approval process for an Honorary Appointment

• All proposals for the appointment/renewal of honorary appointments will be submitted to the Head of Department in the first instance.
• If the proposal is for the appointment/renewal of an honorary appointment at Associate Professor or Professor level it will then be submitted to the appropriate Deputy Pro Vice-Chancellor for approval.
• If the proposal is for the appointment/renewal of an honorary appointment at Professor level it will then be submitted to the Faculty Promotions Panel for approval.
• For further details on the approval stages please see the attached diagram: Honorary Appointment Process Flow

Confirming an Honorary Appointment 

• Once all approvals are complete the Human Resources team will be notified and will write to the honorary confirming their appointment, and request IT access.

Ending an Honorary Appointment

• The University reserves the right to terminate an honorary appointment at any time and for any reason prior to its expiry.
• If an Honorary appointment ends please notify the HR team at humanresources@exeter.ac.uk
• If an Honorary appointment is appointed to a substantive role within the University, their honorary appointment will cease.

Honorary appointment proposal form documents

• Honorary Appointment Proposal Form (PD14)
• A pdf version of the proposal form that shows all of the required fields can be viewed here: Honorary Appointments Form Questions. Please note, this is for informational purposes and only the online form should be used to submit a proposal.

Types of honorary appointment

Level of Honorary Appointment	Criteria
Honorary Professor	To be conferred on a person with involvement in the University that is regular and significant. The appointee should be of an academic standing equivalent to that of Professor. There must be a substantial connection with the University and the candidate must be academically qualified for the status. They will be a leading international authority in their subject including an outstanding contribution to education or research or both.
Honorary Associate Professor	The title Honorary Associate Professor should be conferred on a person who would be deemed appropriate for such an appointment within the University. The candidate must be academically qualified for the status proposed. The individual must be a leading authority in the subject with an international reputation. The individual will also normally have experience of, and a demonstrated commitment towards fostering excellence in research and/or education. This may include contributions as a research lead or principal investigator, or leadership/management responsibilities. The proposed individual should contribute at an appropriately high level to the academic work of the University.
Honorary Senior Lecturer	The title Honorary Senior Lecturer should be conferred on a person who would be deemed appropriate for such an appointment within the University. The candidate must be academically qualified for the status proposed. The individual must be an externally recognised authority in the broader subject area. The proposed individual should contribute at a significant high level to the academic work of the University as a research contributor and/or with educational responsibilities which may include research, teaching, examinations, admissions, student support or management.
Honorary Lecturer	The title Honorary Lecturer should be conferred on a person who would be deemed appropriate for such an appointment within the University. The candidate must be academically qualified for the status proposed. The individual must be an externally recognised authority in their specialism. The proposed individual should make a contribution to the academic work of the University as a research collaborator and/or teacher which may include research, teaching, examinations, admissions, student support or management.
Honorary Senior Research Fellow	To be conferred on a person in recognition of their outstanding contribution to the University with particular reference to research activity. Evidence of outstanding ability judged by research publications and ability to attract external funding. The candidate would have a high level of responsibility, a nationally recognised reputation in the research area and a developing international reputation Candidates may already hold, or have held, similar, substantive positions at recognised universities. A PhD will be required.
Honorary Research Fellow	The title is offered in recognition of a significant contribution to research in collaboration with University staff. Candidates may already hold, or have held, similar, substantive positions at recognised universities. A higher degree (PhD) is required.
Honorary Associate Research Fellow	Visitors who will be making a positive contribution to research but whose qualifications/ experience do not fulfil the criteria for the title of Honorary University Fellow.

 

Types of clinical honorary appointment (Medical School only)

Level of Honorary Appointment	Criteria
Honorary Clinical Professor	To be conferred on an individual typically working in a clinical organisation associated with the University. The appointee should normally be a senior clinician of an academic standing equivalent to that of Professor. Criteria for consideration for award of the title may include an outstanding contribution to research, education, and/or leadership in a clinical domain. The proposed individual should contribute at an appropriately high level to the academic work of the University.
Honorary Clinical Associate Professor	The title Honorary Clinical Associate Professor to be conferred on an individual typically working in a clinical organisation associated with the University The appointee should normally be a senior clinician of an equivalent standing to that of Associate Professor. The individual will normally have experience of, and a demonstrated commitment towards fostering excellence in research, education and/or clinical leadership.  This may include contributions as a research lead or principal investigator, or leadership/management responsibilities. The proposed individual should contribute at an appropriately high level to the academic work of the University.
Honorary Clinical Senior Lecturer	The title Honorary Clinical Senior Lecturer should be conferred on an individual typically working in a clinical organisation associated with the University e.g. AfC grade 7 or above, consultant, qualified GP. The individual must be a senior clinician who is an externally recognised authority in their subject area. The proposed individual should make a significant contribution to the academic work of the University which may include research, teaching, examinations, admissions, student support or management.
Honorary Clinical Lecturer	The title Honorary Clinical Lecturer should be conferred on an individual typically working in a clinical organisation associated with the University eg AfC grades 5-6, specialty registrar, GP registrar. The individual must be a clinician who possesses sufficient specialist knowledge in the discipline to work within established teaching and/or research programmes. The proposed individual should make a contribution to the academic work of the University which may include research, teaching, examinations, admissions, student support or management.
Honorary Clinical Senior Research Fellow	To be conferred on a person in recognition of outstanding contribution to the University with particular reference to research activity. The individual will normally be a senior member of NHS staff eg consultant, GP, AfC band 7, who is involved with research and either holds or is studying for a higher degree.
Honorary Clinical Research Fellow	To be conferred on a person in recognition of outstanding contribution to the University with particular reference to research activity. The individual will normally be a senior member of NHS staff eg specialty registrar, GP registrar, AfC band 5-6, who is involved with research and either holds or is studying for a higher degree.
Honorary Clinical Associate Research Fellow	Someone who is employed by the NHS and who undertakes research either full-time or part-time under the supervision of a member of the academic staff of the University.