Fees, Payment Deadlines and Debt Recovery Procedures for 2011/12
1. INTRODUCTION
1.1 The University’s academic year starts on 1st August.
1.2 Students are personally responsible for ensuring that all appropriate fees, fines, and other charges, including any element of fees payable by sponsors, are paid in accordance with the requirements set out below. In accepting the offer of registration, the student accepts a contractual liability to pay the tuition fee for the duration of their programme in accordance with these Regulations.
1.3 The University makes every effort to remind students of fees, fines, and other charges due by means of invoices, notices and statements. However these are reminders only and students are contractually responsible for paying fees, fines, and other charges on time whether invoices, notices or statements are received or not.
1.4 Students are reminded that they must notify the University immediately if there is any change in either their home or term-time address. Students can use the University’s online facilities to notify change of address, unless they are in University accommodation (in which case they must contact the Accommodation Office to supply notification). The University’s central records will then be updated and the addresses to which communications are sent will be changed. Notice must be given either online, in writing or by email (Registry@exeter.ac.uk).
1.5 Posted communications from Finance Services are normally sent to the student’s term-time address during the standard term and to the student’s home address at other times. However, Finance Services reserve the right to send communications to either or both addresses, within or outside standard term dates, as appropriate and where specific individual circumstances dictate. Students are expected to collect or arrange to forward mail where appropriate. Electronic communications from Finance Services will be sent to the student’s University email address, and/or the students home email address. Students are expected to check for messages on their University email address at regular intervals. However, Finance Services reserve the right to send communication to other email addresses provided and held on the student records system.
1.6 The registration form (or enrolment form) is forms part of the contract between the student and the University. The statement on this form is legally binding, as are the notes on the back of the form. Signing the statement commits the student to the stated terms and conditions, and gives the University authority to obtain and hold data which is covered by the Data Protection Act.
1.7 Students who are registering on-line, i.e. who do not complete a paper registration form, agree to abide by the University’s Regulations, terms, conditions and authorities and accept the jurisdiction of the Senate through positive confirmation of the Declaration statement that forms part of the online registration process. The University of Exeter is not preluded from pursuing other remedies in addition to pursuing the debt e.g. discipline, including expulsion.
1.8 In exceptional circumstances, where a student has not completed the formal process of registration but, by their actions, are deemed to be undertaking activities consistent with the status of a registered student, the Academic Registrar may at his/her discretion formally register a student and the relevant tuition fee will be charged. Such activities would include attendance at classes, submission of academic work.
1.9 Debtor information may be released to and/or exchanged between different offices of the University in the legitimate course of student debt collection activities. Should a student fall into arrears of payment to the University, the University may disclose sufficient personal data to a third party to enable the debt to be pursued and recovered. Students may authorise Finance Services to release and discuss the financial information from their student account with named individuals by completing the Data Protection Authority, via the student record system, submitting a completed form or by supplying authority by letter or email. This authority allows the University’s Finance Services staff to release any financial information from the student’s account in the legitimate course of their activities to the named person(s) and to discuss connected matters with those persons for the duration of the course and beyond if necessary. The Finance Services’ Data Protection Authority can be withdrawn by the student at any point by writing to the Head of Student Finance Operations.
1.10 Students of the University of Exeter studying at our campus in Cornwall (Tremough Campus) are subject to the fees rules and regulations stated above and below, with the exception of those items relating specifically to charges, deadlines and payment conditions for Accommodation. Accommodation charges, deadlines and payment conditions for the student residences at Tremough are available from the Accommodation Office, Tremough Campus, Treliever Road, Penryn, Cornwall, TR10 9EZ (Telephone - +44 (0) 1326 253639/email – accommodation@tremoughservices.com)
1.11 Students or applicants who are, or become, subject to a Debt Arrangement Scheme under the provisions of the Debt Arrangement Scheme (Scotland) Amendment Regulations 2004 are required to notify the University immediately. Failure to do so will be deemed as a major disciplinary offence.
1.12 Students in receipt of Financial Aid under the US William D. Ford Direct Loan Programme, Canadian educational loan programmes, and US private educational loans originated by the University are subject to the rules and regulations of such loan programmes and the University’s procedural and certification requirements as stated on www.exeter.ac.uk/studentfinance.
1.13 All payments made to and from the University in respect of student fees, fines, and other charges must be made in £ Sterling. Any currency conversion costs or other charges incurred in making a payment or in processing a refund shall be borne by the Student or the third party making or receiving the payment, and shall not be deductible from the amounts due to the University.
1.14 If there are changes to your student status that relate to your student visa the University is legally obliged to inform the UK Home Office under Points Based System legislation
1.15 Specific terms and conditions apply to University Scholarships, Bursaries, and Staff Tuition Refund Scheme. Reference should be made to the details supplied by the relevant College or Service.
2. FEES charged for ACCOMMODATION
2.1 Accommodation fees are contractually charged for the full academic session unless otherwise stated. It is expected that accommodation fees will increase on an annual basis.
2.2 No invoices will be issued in respect of the Standard Residence Charge as the amounts and payment dates are outlined in the accommodation offer which is available online at https://accomodation.exeter.ac.uk/eAccom.
2.3 All students are personally responsible for paying the full fee to the University by the due dates:-
| ACCOMMODATION FEES | |
| Autumn Term 1 | Upon registration or by the payment deadline of 14th October 2011 |
| Spring Term 2 | Within the first 2 weeks of term – 9th to 20th January 2012 |
| Summer Term 3 | Within 2 weeks of term – 30th April to 11th May 2012 |
| For 50 week let only - Fourth Payment | Due within 2 weeks of 18th June 2012 |
3. FEES charged for TUITION
3.1 Tuition fees are chargeable for the academic period required by the programme, with annual amounts charged for each academic year of the programme unless otherwise stated. It is to be expected that tuition fees will increase on an annual basis.
3.2 All students registered at the University of Exeter will each year pay a tuition fee for the full academic period, which, unless otherwise stated, will cover Matriculation, Registration, Tuition, Examination and Graduation Fees, but not repeat tuition or re-taken examination fees for which additional fees will be charged.
3.3 Research students who need to make significant use of University facilities or resources during any period of study, as set out in the University Regulations, are required to register and continue to pay tuition fees until such time as they transfer to continuation status. Continuation fees will then be charged, as appropriate, until the submission of the thesis.
3.4 All students are personally responsible for paying the full fee to the University by the due dates:-
| TUITION FEES | ||
| Assessed contribution to tuition less than £500 - full amount | Upon registration | |
| Otherwise | Autumn Term 1 | 50% Upon registration or by the payment deadline of 14th October 2011 |
| Spring Term 2 | Within the first 2 weeks of term – 9th to 20th January 2012 | |
3.5 INFORMATION FOR UNDERGRADUATE AND PGCE STUDENTS
3.5.1 The funding position for UNDERGRADUATE and PGCE students with “Home/EU” fee status changed with effect from the 2006/7 academic year. The package of student support that students can apply for and the process of applying for that financial support for a full-time course or a part-time initial teacher-training course now depends on whether the student is a “new system” or “current system” student.
3.5.2 Eligible UNDERGRADUATE and PGCE students can apply for finance through Student Finance England via a secure online system. Students may be able to apply for a tuition fee loan and maintenance grant/loan via this system. Students should be aware that the amount they are able to borrow as a tuition fee loan will be verified by Student Finance England and that the University has an obligation to notify the Student Finance England of any discrepancies or inconsistencies in the details submitted.
3.5.3 Applications must be submitted annually to Student Finance England. Deadlines for completion and submission of the online application form are:
| For new students who choose not to provide financial information on their form | 31st May 2011 |
| Other new students | 30th June 2011 |
| For current students who choose not to provide financial information on their form | 31st May 2011 |
| Other current students | 30th June 2011 |
3.5.4 If, after your course starts you decide that you want to apply for financial help, you must apply no later than 31 May 2012.
3.5.5 Funding is notified to students by a Student Finance Notification and a payment schedule from Student Finance England.
3.5.6 All students must provide their National Insurance Number to the Student Finance England in order to receive any loan (tuition, maintenance or other) from the Student Loan Company.
3.5.7 The University may request that the balance of any tuition fee is payable by the student within the appropriate payment deadline set up until the date your loan is confirmed.
3.5.8 If full payment by the Student Loan Company is late due to the fault of the student, then the University shall be entitled to apply a Late Fee charge (see section 6) to the student’s account.
3.5.9 The balance of any tuition fee (the private contribution) is payable by the student within the appropriate payment deadline set. All students will be able to apply for a Tuition Fee Loan to cover these costs but if no tuition fee loan is arranged, or it is of insufficient amount then the student is personally liable for the tuition fee balance.
3.5.10 Where the student’s financial position is re-assessed by Student Finance England and the private contribution is reduced as a result, the University is unable to process any refund until formal notification of the change is received from Student Finance England. In the event of a refund due, the University will not compensate any student with any additional interest on the monies due to the student. In the event that the University receives formal notification from Student Finance England that a re-assessment has increased a student’s private contribution payable in respect of any academic year, the University will invoice the student and the invoiced amount will fall due for payment to the University within 10 working days. Queries regarding the reasons for re-assessment, the calculations used, or the basis of the decision should be addressed to the Student Finance England.
3.5.11 Where the student changes to a part-time mode of attendance from a full-time mode of attendance for a full-time programme, the tuition fees will be charged as a full-time mode of attendance.
3.6 INFORMATION FOR POSTGRADUATE RESEARCH STUDENTS
3.6.1 Where a postgraduate research student registers outside of October, special arrangements will be made for the invoicing of tuition fees for the first and last years of study, with tuition fees being calculated on a monthly basis.
3.6.2 Where changes to Mode of Attendance by such students result in revised tuition fee charges, such charges will be calculated on a monthly basis unless otherwise stated.
3.7 INFORMATION ON TUITION FEE DEPOSITS
3.7.1 Where the student receives an offer of a place on a full-time taught postgraduate programme or the part-time MA Western Esotericism, the student will need to pay a tuition fee deposit to confirm a place with the University of Exeter. Only students who are in receipt of an approved scholarship or studentship covering the full tuition fees and can provide documentary evidence of this are exempt from paying a deposit.
3.7.2 UK visa regulations require applicants to demonstrate the ability to pay all costs incurred as a result of study overseas and payment of the deposit demonstrates commitment in this respect. Applicants who need to obtain a Tier 4 student visa will be emailed the Confirmation of Acceptance for Studies (CAS) statement only when the deposit and, if applicable, any academic or non academic conditions of an offer have been satisfied. The Confirmation of Acceptance for Studies (CAS) statement will include both tuition fees due and any advance payments received at the date of issue. Applicants who wish to make larger deposit against their tuition fees can therefore do so at their own discretion.
3.7.3 Please note it can take up to 10 working days for the payment to be cleared and, if applicable, a further 5 working days for the University of Exeter to update the UK Borders Agency with the amount received.
3.7.4 Deposits are non-refundable except in cases where:
3.7.5 A Tier 4 General (Adult) Student visa has been refused. In such circumstances you must email a scanned copy of the Entry Clearance Officer’s refusal letter, along with the student’s full name and University of Exeter’s reference number to the International Office at intoff@exeter.ac.uk
3.7.6 A student fails to meet the University’s English Language requirements. Failure to arrange to take an appropriate English Language test prior to 31 August 2011 will not be considered grounds for a refund: a student must provide evidence of having taken a recognised test within 3 months, prior to the start of the student’s programme, in order to qualify. In such circumstances the student must email a scanned copy of the relevant evidence, along with their full name and University of Exeter’s reference number to the International Office at intoff@exeter.ac.uk or discuss your case in person if you are studying on the INTO University of Exeter pre-sessional Course.
3.7.7 The student fails to satisfy the University of Exeter's academic requirements. If the University of Exeter subsequently offers a place, the deposit payment will be retained. In such circumstances the student must email a scanned copy of the relevant transcripts, along with along with their full name and University of Exeter’s reference number to Postgraduate Admissions at pg-ad@exeter.ac.uk no later than 31 August 2011.
3.7.8 The instances listed above are deemed null and void if the student is found to have provided fraudulent documentation in support of the University of Exeter or UK visa application. In such circumstances any offer from the University of Exeter will be invalidated and the UK Borders Agency will be notified and the deposit payment will be retained.
3.7.9 No interest is paid on returned deposits. The deposit will be refunded where cancellation rights apply in accordance with the Consumer Protection (Distance Selling) Regulations 2000.
3.8 OTHER INFORMATION
3.8.1 In the event that distance e-learning programmes of study are under-subscribed in an academic year, the University reserves the right to cancel the programme. A full refund of tuition fees paid for the cancelled programme will be given to all affected applicants.
4. PAYMENT DATES
4.1 All tuition and accommodation fees are payable by the payment due dates set out below.
4.2 All other fees, fines, and other charges are payable by the payment due dates set out below, or, where no due date is applicable, on demand.
4.3 Students should note their responsibility is to pay fees, fines, and other charges on time WHETHER OR NOT an INVOICE, or REMINDER IS RECEIVED FROM THE UNIVERSITY.
4.4 PAYMENT DUE DATES:
| STUDENTS PAYING FEES ON AN ANNUAL BASIS: | |||
| TUITION FEES | ACCOMMODATION FEES | ||
| All students | Upon registration | Upon registration | |
| STUDENTS PAYING MODULAR TUITION FEES | |||
| TUITION FEES | ACCOMMODATION FEES | ||
| All students / all modules | Prior to start of each module | N/A | |
| STUDENTS ELECTING TO PAY ON AN INSTALMENT BASIS: | |||
| (i) STUDENTS ATTENDING ON A TERMLY BASIS | |||
| TUITION FEES | ACCOMMODATION FEES | ||
| Assessed contribution to tuition less than £500 - full amount | Upon registration | Upon registration | |
| Otherwise | Autumn Term 1 | 50% Upon registration or by the payment deadline of 14th October 2011 | The amount stated in your accommodation contract upon registration or by the payment deadline of 14th October 2011 |
| Spring Term 2 | 50% due within the first 2 weeks of term – 9th to 20th January 2012 | The amount stated in your accommodation contract within the first 2 weeks of term – 9th to 20th January 2012 | |
| Summer Term 3 | N/A | The amount stated in your accommodation contract within the first 2 weeks of term – 30th April to 11th May 2012 | |
| For 50 week let only | Fourth Payment | N/A | Due within 2 weeks of 18th June 2012 |
5. INSTALMENT ARRANGEMENTS and ADMINISTRATIVE CHARGES
5.1 ACCOMMODATION FEES
5.1.1 Accommodation fees may be paid annually prior to taking up accommodation or, by concession, in three termly installments (4 installments for 51-Week lets). Amounts due each term are stated in the accommodation contract, or can be obtained from the Accommodation office (accommodation@exeter.ac.uk). No administration charge is payable in respect of termly payments made by the due date. In the event that the student evidences special circumstances and an alternative payment arrangement is agreed, an administrative charge of £25 may be made.
5.1.2 Students with a contract for University accommodation who occupy their room late remain liable for the accommodation charges in accordance with their contract. If the contract starts on a date other than the start of a term, then students have 10 working days from the start date of their contract in which to pay their accommodation charge without penalty (see section 6).
5.2 TUITION FEES
5.2.1 Tuition Fees for the full academic session are payable prior to commencing the programme. These instalment provisions may be withdrawn from a student if the payment due datess are not met. The University has the right to request credit references either from students or commercial organisations at any time, and can also withdraw or refuse instalment facilities if such references are unsatisfactory or if the student has previously fallen into arrears of payment to the University within the current, or previous academic year. The amount payable for tuition will be on your on-line invoice until registration closes. There will be an on-line statement available throughout the academic year, which is accessible through ‘my Exeter’. Please email the Student Fees Team on fees@exeter.ac.uk if you have any queries relating to your online statement.
5.2.2 Where students register for individual modules, the tuition fee for each module must be paid in full prior to the commencement of the module. If the fees have not been paid in full prior to commencement of the module, then students are not permitted to take up their place on the module.
5.3 OTHER FEES, FINES AND CHARGES
5.3.1 In the event that the student evidences special circumstances and an alternative payment arrangement is agreed, an administrative charge of £25 may be made.
5.3.2 If a cheque is rejected by your bank or is incorrectly completed, the University may charge an administration fee of £25.
5.3.3 A Late Registration Fee charge of £50 is payable where registration procedures are not completed or, where appropriate, registration or examination forms are not returned, by their due dates. The Late Registration Fee charge may be waived at the discretion of the Head of Registry Services.
5.3.4 A re-registration charge of £100 may be charged if you are temporary de-registered from the University.
6. LATE FEE CHARGES
6.1 Late fee charges are payable on fees and charges not paid by midnight on the final payment date given below:
6.2 A late fee of 3% of the total debt overdue will be added each term if payment is not received by the following dates:
| STUDENTS PAYING ON TERMLY BASIS | DUE DATE |
| Autumn Term 1 – Tuition and/or Accommodation | 14th October 2011 |
| Spring Term 2 – Tuition and/or Accommodation | 20th January 2012 |
| Summer Term 3 – Accommodation | 11th May 2012 |
| For 50 week let only – Accommodation | 29th June 2012 |
6.3 These are administration charges and are independent of any disciplinary action which may be taken.
7. STUDENTS IN DEBT and DEBT RECOVERY PROCEDURES
7.1 Students in debt and Debt Management Procedures
1. Students are required to meet all due dates of payment whether these are annual payments or instalments. Students whose accounts are not fully paid by the due dates will be subject to debt recovery procedures below:-
STAGE 1
Late fee charges will be added to a student’s account on a termly basis of three per cent of the total debt overdue. This will be payable on fees and charges not paid by midnight on last day of the payment periods detailed above.
Any late payment by a sponsor will result in late fee charges of 3% being applied to your account (as above). Late fee charges are payable 14 days from the date of notification. Failure to pay on time is regarded as a major disciplinary offence.
STAGE 2
Sanctions will be applied to your account such as the removal of Library and IT facilities.
STAGE 3
The third stage following non-payment of fees and charges is temporary suspension from the course/programme.
7.2 Students are required to meet all due dates of payment whether annual or instalment. Persistent refusal to pay fees, charges, and penalties by the due dates, or any deferred date agreed by the Student Fees Team, Student Finance (part of Finance Services) will be regarded as a major disciplinary offence and disciplinary action may result. Students in debt should refer to the Regulations for Students and Disciplinary Procedures section of this Calendar together with the University’s accommodation contract.
7.3 All debts to the University are pursued.
7.4 Students in debt may also have University bursaries, maintenance and scholarships withheld (or such funds may be set by the University against the outstanding debt).
7.5 Students in debt may be refused future University accommodation.
7.6 Students in debt to the University in respect of their accommodation will be subject to the provisions and penalties stated in the accommodation contract. We reserve the right to refuse to give references to future landlords for such students.
7.7 Library and IT facilities may be withdrawn and a student may be temporarily suspended which will result in removal of a range of facilities specified in writing to the affected student.
7.8 Students whose payments to the University are in arrears by more than one term may not be permitted to continue on their programme(s) unless a payment extension has been granted in writing by the Student Fees Team, Student Finance (part of Finance Services).
7.9 Where there are arrears at the end of the University’s academic year a student’s existing registration will be deemed cancelled, unless an extension in writing has been granted by the Head of Student Finance or Student Fees Team Leader, Finance Services.
7.10 Students whose accounts are not fully paid by the due dates will be subject to debt recovery procedures, which can include referral to tracing and/or commercial debt recovery agents or the Courts for recovery. All additional administrative costs, including agents and Court fees, will be added to the account. Tracing agents’ and commercial debt recovery agents’ fees are not set by the University and are subject to change. They may be linked to the location of the debtor, and/or the steps taken in order to recover the debt, such as the involvement of local agents in overseas territories. Once a debt is referred to tracing agents or commercial debt recovery agents, all communications and negotiations should be with the tracing or debt recovery agent and not the University.
7.11 No student in debt is permitted to register for a subsequent academic session.
7.12 Under Ordinance 2.7 no person is eligible for the award of a degree or other qualification by the University unless all fees for tuition, maintenance and any other sums, including fines owing to the University, have been paid.
7.13 The University may refuse student debtors access to degree ceremonies.
7.14 The University may request to see the student debtor’s bank statements, credit card statements, and/ or other evidence of their financial position where deemed necessary to consider requests for extensions to payment deadlines, and in the negotiation of settlement arrangements.
7.15 The University may inform the student’s sponsor, funding source, scholarship or bursary provider, guarantor, nominated individual(s) under their Data Protection Authority, external credit checking companies and credit bureaus (in the UK and overseas) of the debt. In some circumstances, this will affect continued and/or future funding to the student and/or their credit rating and ability to obtain credit.
7.16 Payments from students in debt will be allocated against the debt in due date order, with Accommodation invoices being cleared in advance of tuition fee invoices with the same due date.
8. PAYMENT METHODS
8.1 All payments made to the University must be made in Great British Pounds.
8.2 Any currency conversion costs or other charges incurred in making a payment shall be borne by the student or the third party making the payment and will not be deductible from the amounts due to the University.
8.3 Fees and charges may be paid in cash, cheque, and bank draft drawn on a UK bank, Credit Card, Debit Card or by bank transfer. Please refer to “How to pay” section of our website for more details.
8.4 Payment in cash of up to £500 per student per term can be made in person at the Cashiers Office, Ground Floor Northcote House, Streatham Campus or at the TCS finance office, Peter Langon Building, Treliever Road, Penryn, Cornwall Campus.
8.5 Cheques should be drawn on a UK bank, made payable in Great British Pounds Sterling to “The University of Exeter” and crossed “account payee only”. Personal cheques drawn on overseas banks are not acceptable. Drafts from an overseas bank in Great British Pounds and drawn on a UK bank are acceptable. Please ensure that all cheques have the student ID number, student name, the amount paid for tuition fee deposit, tuition fees, accommodation deposit and accommodation charges are listed on the reverse of the cheque.
8.6 UK Direct Bank Transfers. For UK direct bank transfers to the University of Exeter bank account full details can be obtained on the Student Finance “How to pay” section of our website or email the Cashiers Office, on StudentPayments@exeter.ac.uk. Please quote the student ID number; student full name; and list the amount paid for tuition fee deposit; tuition fees; accommodation deposit and accommodation charges when making your transfer.
8.7 Overseas Bank Transfers - for overseas bank transfers, please use our StudentPay online system on the Student Finance “How to pay” section of our website.
8.8 Payment by Credit or Debit card can be made online on www.exeter.ac.uk/epay, over the telephone on 01392 723128, by submitting a completed card payment form to Cashiers; or in person at the Cashiers Office, Ground Floor, Northcote House, Streatham Campus. Please note that the University reserves the right to request an alternative method of payment if unreasonable delays are experienced in processing a card transaction due to the security requirements of the card issuer. Payments made online are, in addition, subject to the University’s Online Payment Terms & Conditions, and Privacy & Security Policy (available at www.exeter.ac.uk/epay)
8.9 Payments made directly to The University of Exeter by credit card, or non-UK Debit card either online, through our telephone system or at the counter are subject to a fee of up to 1.5 per cent added to the payment.
8.10 Please note that that none of the above methods can be deemed 100% secure due to the security weaknesses inherent in the global IT networks. You should be advised that if you do, you do so at your own risk, so please take care to protect your financial information.
9. PAYMENTS BY SPONSORS (including the Student Loan Company, providers of Professional Career Development Loans, and providers of US and Canadian educational loans)
9.1 Students are responsible for ensuring that any fee to be paid to the University by a sponsor is paid in full and on time. Applications to Student Finance or other sponsors must be made on time, and normally must be made annually. Failure to ensure a sponsor pays on time and in full will result in late fee charges of 3% being applied to the student.
9.2 Tuition Fees for undergraduate and PGCE students which are payable in full or in part by the Student Loan Company and for full-time postgraduate students in receipt of awards from Research Councils and other similar sponsoring bodies, will be collected by the University from the body concerned.
9.3 Where an application has not been made to a sponsor, payment is due by the dates set.
9.4 Where an application has been made, to Student Finance England or funding confirmation has not been received by the University of Exeter, the full annual tuition fee becomes payable BY THE STUDENT
9.5 In the event of late payment or non-payment by any sponsor, the University reserves the right to apply its normal late payment and debtor penalty procedures to the student concerned.
9.6 See section 4 and 6 for payment due dates and late fee charges.
10. REFUND OR REMISSION OF FEES/ CHARGES
10.1 ACCOMMODATION FEES are payable in accordance with the contract signed by the student and are not normally refunded or remitted if the accommodation is vacated early. Applications for refunds or remissions must be made to and approved in writing by the Assistant Director of Residences, Campus Services. The University of Exeter will take reasonable steps to re-let the accommodation, but this cannot be guaranteed
10.2 ACCOMMODATION DEPOSIT normally is set against the student’s accommodation charges on the University student account. However, the Accommodation Deposit may be used in satisfaction of any breach of a student’s obligations stated in their tenancy agreement if the student has failed to pay the University’s invoice for that breach (e.g. students in debt to the University in respect of their accommodation will have their accommodation deposit set against that debt).
10.3 WITHDRAWAL OF PROGRAMME - TUITION FEE refunds on withdrawal will be made as follows:
10.3.1 Attendance based on terms or a complete year
(a) Students with Home/EU fee status – Undergraduate or PGCE programmes
The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:
| RELEVANT DATE | ELEMENT OF FEE REFUNDED / REMISSED |
| 1st December 2011 | 100% |
| 1st day of the Spring Term 2 (9th January 2012) | two thirds |
| 1st day of the Summer Term 3 (30th April 2012) | one third |
Students who have applied for tuition fee loan funding from the Student Finance England should be aware that any reduction in tuition fees charged by the University of Exeter is notified directly to the Student Finance England. Please note that there will be a corresponding impact on the maximum tuition fee loan that is permitted.
(b) Other students – Undergraduate, PGCE or Postgraduate Taught programmes
The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:
| RELEVANT DATE | ELEMENT OF FEE REFUNDED |
| One Calendar Month of the normal Autumn Term 1 (31st October 2011) | 100% |
| 1st day of the Spring Term 2 (9th January 2012) | two thirds |
| 1st day of the Summer Term 3 (30th April 2012) | one third |
(c) Students on Postgraduate Research programmes
The proportion of the annual fee to be refunded if the student has withdrawn prior to the relevant date is as follows:
| RELEVANT DATE | ELEMENT OF FEE REFUNDED |
| One Calendar Month after registration | 100% |
| thereafter, for each additional calendar month (or part of month) after the date of registration | calculated on a monthly pro rata basis |
10.3.2 Attendance is modular (ie part-time distance or e-learning)
(a) No refund will be applicable after the module has started. Requests for refunds prior to the start of a module will be referred to the College for consideration.
(b) This basis for calculating refunds applies only to students who withdraw
(c) Students wishing to attend certain courses may be required to pay a non-refundable tuition fee deposit on booking. Students wishing to attend certain programmes of study may be required to pay a non-refundable tuition fee deposit when the offer of a place is accepted. If a student subsequently withdraws the charges for the balance of fees, less the deposit, will be calculated as above.
(d) This basis for calculating refunds applies to both standard tuition fees and to those tuition fees that incorporate enhanced services or facilities.
(e) In the event that the tuition fee payment(s) were made by a sponsor, the University reserves the right to refund the relevant fee proportion to the sponsor. Special conditions apply to the refund of payments made via Professional Career Development Loans and US direct loans due to the operating regulations of these funding schemes. It is a condition of the University’s participation in these funding schemes that refunds are only processed in accordance with the relevant regulations. Students who have applied for Professional Career Development loans or US direct loans should be aware that any change in basis of study or attendance is notified to the relevant authority and that there will be a corresponding impact on the loan amounts permitted.
10.4 PROGRAMME INTERRUPTION - TUITION FEE refunds on interruptions will be made as follows:
10.4.1 Attendance based on terms or a complete year
(a) Students with Home/EU fee status – Undergraduate or PGCE programmes
If students temporarily interrupt their programme, reductions will be calculated on termly thirds as follows:
| Effective date of interruption: | ELEMENT OF FEE REFUNDED / REMISSED |
| On or before 1st December 2011 | 100% |
| On or before 1st day of the Spring Term 2 (9th January 2012) | Spring & Summer Terms 2 & 3 tuition fees |
| On or before 1st day of the Summer Term 3 (30th April 2012) | Summer Term 3 tuition fees |
Students who have applied for tuition fee loan funding from the Student Finance England should be aware that any reduction in tuition fee charged by the University of Exeter is notified to the Student Finance England and that there will be a corresponding impact on the maximum tuition fee loan that is permitted.
(b) Other students – International or Island Undergraduates, PGCE and all Postgraduate Taught programmes.
If students temporarily interrupt their programme, reductions will be calculated on termly thirds as follows:
| Effective date of interruption: | ELEMENT OF FEE REFUNDED / REMISSED |
| One calendar month of the normal Autumn Term (3rd November 2011) | 100% |
| On or before 1st day of the Spring Term 2 (9th January 2012) | Spring & Summer Terms 2 & 3 tuition fees |
| On or before 1st day of the Summer Term 3 (30th April 2012) | Summer Term 3 tuition fees |
(c) Students on Postgraduate Research programmes
Reduction will be calculated on a monthly basis. In all cases, the reduction will then be re-invoiced in due course, following resumption of studies. If resumption of studies occurs within a new University academic year, the tuition fee levels of the new academic year will apply and invoices will be calculated accordingly.
(d) Professional Career Development loans or US or Canadian educational loans
Students who have applied for Professional Career Development loans or US or Canadian educational loans should be aware that any change in basis of study or attendance is notified to the relevant authority and that there will be a corresponding impact on the loan amounts permitted.
10.5 SUBMISSIONS
For Postgraduate Taught students who submit their final dissertation/project module, no refund of tuition fees applies in respect of the remainder of the term in which submission is made.
For Postgraduate Research students who submit their thesis/dissertation for examination, tuition fees will be refunded on a monthly basis, no refund of tuition fees applies in respect of the remainder of the month in which the submission is made.
10.6 TRANSFERS
For students with Home/EU fee status on undergraduate or PGCE programmes transferring to another HE Institution before the end of the academic year (or any period of study for which a tuition fee is paid), no refund of tuition fees applies in respect of the remainder of that academic year (or period). The University has, however, the authority to allow an ex gratia adjustment as it sees fit, and without precedent.
10.7 REFUNDS OF FUTURE TERMS FEES & CHARGES
The University allows most students a concession enabling them to pay tuition fees and accommodation charges termly rather than in full at the start of the year (see paragraph 6 for the full details). Once payment is made in full or for more than one term by or on behalf of a student, no refund of future terms’ fees and charges will be given except in circumstances of withdrawal or interruption (as listed above).
10.8 REFUNDS RELATING TO REFERRED ASSESSMENT FEES
In the event that a referred assessment fee is paid but the Student does not sit the referred assessment(s), the credit balance will be refunded in accordance with the University's normal procedures. The additional fee for examination at an overseas location will not be refunded.
11. PREPAYMENTS, OVERPAYMENTS and UNIDENTIFIED PAYMENTS
11.1 The University shall not be required to make any repayment of pre-paid charges except as set out in the University’s accommodation contracts or in the University’s Regulations for repayment of sums in the event that the students cancels in accordance with the Consumer Protection (Distance Selling) Regulations 2000.
11.2 In the event that an overpayment is made, against the total annual Tuition Fee amount or the total Accommodation Charge, then the credit balance arising will be used to offset any debt or invoice on the Student’s account (whether arising from tuition, accommodation, or any other legitimate charge) in due date order. If there is no other debt or invoice, then the credit balance will be refunded in accordance with the University’s normal procedures.
11.3 In the event that an unidentified payment is made against a student account, with no instruction from the payer or student to set it against a particular charge (e.g. against tuition, accommodation, or other invoices) the University reserves the right to allocate the funds received in the following order on the student’s account:
- Accommodation
- Tuition
- Any other outstanding debt to the University
12. REPEAT FEES
12.1 Students repeating all or part of an academic session will be charged the appropriate proportion of the annual fee. Students should expect to pay such fees personally, as sponsors (particularly the Student Loan Company) do not normally give financial support for repeat study.
12.2 For clarity, repeat fees are charged for repeated periods of tuition, teaching practice for PGCE students and re-examination.
13. DEFINITION OF AN INTERNATIONAL STUDENT FOR FEE PURPOSES AND FEE STATUS REVIEWS
13.1 The final decision as to a student’s status for fees will be determined by the University in individual circumstances, although our approach to the assessment of fee status is based on “The Education (Fees and Awards) (England) Regulations 2007. Under these terms, certain defined categories of student are exempted from having to pay for the full cost of their tuition, and, consequently, are charged fees at a lower rate.
13.2 Students who are liable to pay full cost fees are classified as 'International' for fee purposes where those who are eligible to pay at the lower rate are classified as “Home/EU” for fee purposes. The information that you provide on this questionnaire may assist this Institution in determining your fee status classification in accordance with the Fees and Award Regulations and subsequent amendments.
13.3 In order to qualify for ‘Home/EU’ fees under this category, you must meet all of the following criteria:
(a) You must be 'settled' in the UK on the 'first day of the first academic year of the course'
(b) You must be ‘ordinarily resident’ in the UK on the ‘first day of the first academic year of the course’
(c) You must also have been 'ordinarily resident' in the UK and Islands (the Islands means the Channel Islands and the Isle of Man) for the full three year period before the 'first day of the first academic year of the course'. For example, if your course begins in October 2011, you must have been ordinarily resident in the UK and Islands from 1 September 2008 to 31 August 2011 (see ‘relevant date’ below),
(d) The main purpose for your residence in the UK and Islands must not have been to receive full-time education during any part of that three-year period.
13.4 There may also be further consideration given in certain cases in respect of EU nationals and their family members, EEA nationals, Swiss “workers”, and children of Swiss nationals where the parent is living in the UK; refugees and their spouse/ civil partner and children; and students on undergraduate degree programmes who are from specified British Overseas Territories or specified overseas territories of other EU member states.
13.5 Full explanation of definitions and other advice can be found at http://www.ukcisa.org.uk
13.5 Completion and return of the questionnaire - completed questionnaires, duly signed, must be returned to the Student Fees Office by post or scanned copy within two weeks of receipt of the form.
13.6 Relevant date - in a number of sections of this questionnaire, reference is made to what is termed as ' the relevant date'. This is normally defined as the 1st September closest to the starting date of your programme of study at the University of Exeter.
13.7 Relevant period - This is defined as the three year period preceding the relevant date.
13.8 Students from the Channel Islands and the Isle of Man - “Islands” fee status will normally apply – an agreement is in force between the Island authorities and UK Higher Education Institutions with regard to tuition fee levels.
13.9 Documentary Evidence and Additional information - Where evidence is requested on this questionnaire, or by the University in connection with your fee status review, it must be provided within the required deadline. Photocopies or scanned copies are acceptable but the University of Exeter reserves the right to request sight of the original documents and to request additional information or documentary evidence depending upon an individual's circumstances.
13.10 Contract of employment/letter from Employer - If you need to send copies of a contract of employment or an employer's letter it should be in English. It should cover the whole of the period of time referred to in the question and whether the contract is fixed, permanent or renewable and if appropriate the expected date of return to the UK/EU or country of permanent residence. The onus is on the student to satisfy us that they would have been ‘ordinarily resident’ but for a period of ‘temporary’ employment abroad.
13.11 EEA - As at 1 September 1997, the EEA (European Economic Area) comprised all member states of the European Union plus Iceland, Liechtenstein and Norway. Following the bilateral arrangement between Switzerland and the EU, in June 2002, Swiss nationals can be given special consideration in certain circumstances.
13.12 For Undergraduate and PGCE full-time students only - Since 2006, all Universities have been able to charge new Home/EU undergraduate students a fee of up to £3,000 per year, with an increase each year to match inflation. For students coming to Exeter in 2011/12 tuition fees for all full-time undergraduate courses will be £3,375 pa. The only exception for this is:-
- BSc Medical Imaging (Diagnostic Radiography) as the NHS will pay the tuition fee.
- Students undertaking a Study Year abroad or Year in Industry will pay a reduced fee depending on whether it is undertaken as part of an Erasmus scheme.
13.13 An official decision will only be made once in receipt of the completed questionnaire together with any evidential documentation, as required.
13.14 Please note that you remain liable for tuition fees at the originally assessed level until such time as your fee status appeal has been concluded and a revised fee status has been notified to you by the University in writing. In the event that your fee status is changed as a result of the appeal/ review, then the tuition fees charged will be adjusted accordingly with effect from:
- the 1st September of that University academic year, if the student’s written request for review is received by the Student Fees Team, Student Finance, before 1st June
- the 1st September of the next University academic year, if the student’s written request for review is received by the Student Fees Team, Student Finance, after 1st June.
13.15 Appeals
In the event that an applicant/currently registered student to the University of Exeter wishes to appeal against the application of tuition fees, an appeal must be made within one month of the University’s original decision (or the offer letter of a university place being issued). A request for appeal can be made by the applicant or their nominated decision maker and should be made in writing to the Head of Admissions and UK Student Recruitment or to the Head of Student Finance if currently registered.
14 FEES FOR STUDENTS FROM COUNTRIES SEEKING MEMBERSHIP OF THE EUROPEAN UNION
14.1 Students from countries outside the European Union (EU), and who wish to undertake full-time study at the University, are normally required to pay the “international” fee for their programme (see paragraph 14 above). From 2004 onwards, a number of countries are expected to join the EU, with the result that citizens of these countries may be entitled in due course to pay fees for their courses at the lower UK “home/EU” rate.
14.2 If a student has been assessed as having to pay international fees, and his/her country then subsequently joins the EU, then the date at which he/she can first be considered for eligibility for paying “home/EU” fees will depend on the date of EU accession and the date(s) at which he/she elected to pay the tuition fees due. (Refer Regulation 4 (5) of the UK’s Education (Fees and Awards) Regulations 2007).
14.3 In the event that a student pays the full international fee at the beginning of an academic year, and their country becomes part of the EU during that academic year, no refund will be available. Students likely to be in this position are recommended accordingly to pay their tuition fees on a termly basis, in order that they may be considered for the “home/EU” rate of tuition fee in the term(s) following their country’s accession as appropriate.
14.4 Students will only be considered for a reduction in fees to the “home/EU” rate of tuition fee during an academic year if all amounts due in that academic year has been paid within the payment deadlines and in accordance with the regulations set out in the Calendar. In addition, the student must meet personal eligibility criteria as stated in section 13 above.
14.5 If accession occurs after the first day of the Summer Term then “international” fee levels remain applicable for the remainder of that year.
15. US WILLIAM D. FORD DIRECT LOAN PROGRAMME
15.1 From the 2010/11 academic year, studnets in receipt of Financial Aid under the US William D. Ford Direct Loan Programme receive their loan disbusrements in 4 instalments, following the requirements of the US Deficit Reduction Act 2005.
15.2 Students are reminded that it is conditions of the loans provided under this programme that the loan proceeds are used immediately and primarily to pay tuition and accommodation fees due to the University of Exeter. If the loan is not used for this purpose it can be recalled by the lender and the University of Exeter will take debt recovery action. In the event that the termly loan amount exceeds the termly payment due to the University of Exeter (for tuition, accommodation and other outstanding fees and charges) the resulting credit balance will be maintained on the student’s account, with their authorisation. If no authorisation is received, the credit balance will be refunded in accordance with the US William D. Ford Direct Loan Programme regulations.
15.3 Students who have applied for US educational loans should be aware that any change in basis of study or attendance is notified to the relevant authority and that there will be a corresponding impact on the loan amounts permitted. Visit www.exeter.ac.uk/studentfinance for further information.
15.4 Direct Loan funding is disbursed electronically to the University of Exeter. Students will be notified by email prior to each disbursement, that their payment is expected, the amount of loan and type of loan. Students have up to 14 days to inform the Student Funding Team if they no longer wish to receive these funds. If a student wishes to cancel their loan after the disbursement is made, and 120 days has passed, the student is responsible for returning the funds to the U.S Department of Education along with any interest that has accrued.
16. TABLE OF FEES
16.1 The table of fees for 2011/12 can be viewed on the Student Finance web pages.
Bursaries Terms & Conditions for 2011/12
UK ACCESS TO EXETER BURSARIES & PARTNERSHIP SCHOLARSHIP 2011/12 – TERMS AND CONDITIONS 2010/11 ENTRANTS
The University of Exeter is committed to providing equality of opportunity for applicants from all economic backgrounds and to minimising financial obstacles to higher education.
For 2011/12 the University of Exeter, like most other Higher Education Institutions, will be charging a tuition fee for Fulltime Undergraduate programmes of £3,375. We will however be allocating a substantial amount of the revenue from these tuition fees to bursary schemes to assist those who need help most.
1. ELIGIBILITY
1.1 Any UK applicant who receives the full HE Maintenance Grant of £2,906 will receive a bursary of £469, regardless of conditions listed below. However, in order to qualify for a higher bursary, all conditions listed below must be met:
Applicants must:
- Be ‘Ordinarily resident’ in England, Scotland, Wales or Northern Ireland (and classified as ‘home’ fee status for student support purposes).
- Have applied to, and been offered, a place on a fulltime undergraduate programme of study.
- Be assessed as having a household income below £35,000 per annum.
- Be subject to the ‘variable’ tuition fee (normally applicable to students with a start date after 1st August 2006)
- Have registered an interest in the UK Access to Exeter Bursary scheme, by submitting a request for a means tested financial assessment through ‘Student Finance Direct’. You must also allow the Student Loans Company to share details of your financial assessment with the University of Exeter, to enable us to assess your eligibility for a bursary.
- To be eligible to receive the Partnership Scholarship, applicants must be in receipt of at least a partial UK Access to Exeter Bursary. Other conditions also apply.
- Not fall into 1.2 below
1.2 Applicants who will NOT be eligible for a UK Access to Exeter Bursary, even if they meet the above criteria, are:
- Gap year students, not subject to variable tuition fees: If you start your programme of study in September/October 2011 after deferred entry, you will be treated as a 2005 starter and your tuition fee will be around £1,345 per year depending on your income and that of your household. You must have received confirmation of your deferred place by 1 August 2005 to qualify for this lower fee.
- Students undertaking a BSc Medical Imaging (Diagnostic Radiography):
Your tuition fee will be paid by the NHS.
- During a study year abroad or year in industry: If, as part of your degree programme, you undertake a full year placement either in industry or at a university outside of the UK you will pay a reduced fee and are not eligible for the Access to Exeter Bursary in that year:
- Students who spend an academic year studying at a European university under the Socrates/Erasmus programme (exempt from tuition fees for that year).
- PGCE students are eligible for the mandatory bursary of £469 if they are in receipt of the full Maintenance grant of £2,906, but will not be eligible for additional support under either the national or regional Access to Exeter Schemes. The College of Social Sciences and International Studies is offering further financial support in the form of Scholarships for PGCE students. For further details please see www.education.ex.ac.uk/pages.php?id=106
- Peninsula College of Medicine and Dentistry (PCMD) students are not eligible for the Access to Exeter Bursaries, but will receive support from a separate bursary scheme. For further details please see www.pcmd.ac.uk/finance.php.
1.3 A bursary award can be made each year for up to four years of study, subject to a student’s tuition fee liability and financial assessment for each of those years. (Please refer to section 4 below)
2. APPLICATION PROCESS
2.1 Applications can only be made by students who have been formally offered a place on a programme of study via UCAS at the University of Exeter (all campuses).
2.2 Authorisation to disclose financial assessment information to the University of Exeter must be provided when completing your student finance application via the online application process at www.direct.gov.uk/studentfinance.
2.3 If an applicant has deferred entry to a course, the first bursary application should be made during the academic year preceding entry (except in the case of those who have deferred entry from 2005 to 2006) and not in the year of the deferral (if different), for the reasons outlined in 1.2 above).
2.4 Final confirmation of the amount of bursary awarded for the academic year will be provided on receipt of your Financial Assessment through ‘Student Finance Direct’. The University will only receive this information if you and your sponsors gave consent to share your Household Income information for bursary purposes when completing your student finance application.
2.5 Reassessment of a student’s financial position is occasionally undertaken by Student Finance Direct if there have been significant changes to the circumstances. The University may uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.
2.6 In the event of a reassessment of a student’s financial position due to verification of financial evidence, the University may suspend or discontinue all future payments of the bursary where the reassessment results in a residual household income in excess of the eligibility criteria for the UK Access to Exeter Bursary.
2.7 In the event of a withdrawal or interruption of a student’s course, the University reserves the right to suspend all future payments and recover any payment made for which the student was not eligible in the case of a retrospective interruption.
2.8 Applications cannot be made retrospectively for a previous academic year. No application for a bursary award relating to the 2011/12 academic year can be made after 30th June 2012.
3. SUBSEQUENT YEARS OF STUDY
3.1 In order to continue to remain eligible for bursary assistance in future years of study, students will be required to:
- Continue on full time mode of study
- Register on an eligible course for the new academic year
- Have an assessed household income of below £35,000 per annum for the relevant period
- Have given the required consent to allow the University to have access to your ‘household income’ for the academic year you are entering.
- Abide by the University’s regulations
3.2 The amount of bursary may change each year as a result of a change of circumstances and/or the funding available.
3.3 Reassessment of a student’s financial position is occasionally undertaken if there have been significant changes to the circumstances. The University reserves the right to uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.
3.4 In the event of a reassessment of a student’s financial position due to verification of financial evidence, the University may suspend or discontinue all future payments of the bursary where the reassessment results in a residual household income in excess of the eligibility criteria for the UK Access to Exeter Bursary.
4. PAYMENT
4.1 Your bursary will be paid as a BACS payment to a nominated bank account. Students will be given the opportunity to provide bank details on registration The first instalment will be issued in December, with subsequent payments made at the start of the spring and summer terms. The bursary cannot be used as a credit towards the accommodation booking fee.
4.2 Bursary payments will be made on the condition that the student remains enrolled at the University and abides by the University’s regulations (www.exeter.ac.uk/calendar) and that a ‘final’ Financial Notice has been received. The discretionary portion of any award will be withheld if the student withdraws prior to the payment date, and will be recovered if paid in error due to the timing of your withdrawal.
4.3 Bursary instalment payment dates for 2011/12 are as follows:
Autumn Term
Friday 9th December 2011
Spring Term
Friday 13th January 2012
Summer Term
Friday 4th May 2012
4.4 The University reserves the right to cease payment of the bursary if the recipient is found to be in breach of any University regulations.
(www.exeter.ac.uk/staff/policies/calendar/part2/finance/)
4.5 The University reserves the right to cease payments, to take steps to recover funds already issued, and to take any additional action deemed appropriate, if it transpires false information was provided during application for bursary funding.
4.6 The University will take steps to recover funds paid after a student has withdrawn or interrupted studies, upon notification of a change in attendance status.
4.7 All bursary payments are made to assist students with course related expenses rather than tuition fees. The University cannot be held responsible for any effect that this may have on the receipt of welfare benefits.
5. DATA PROTECTION
5.1 The University of Exeter is a data controller and is registered with the Information Commissioner as required under the Data Protection Act 1998. The University will only process your personal data in accordance with the University’s registration and current data protection legislation. The University will not release any information provided in support of a bursary application to third parties without authorisation.
5.2 If a student authorises Finance Services to release information from their student account to another person by completing a Data Protection Authority Statement or as part of online registration, then details of bursary transactions recorded on the student account may be released to that person. Students should note that this authority can be withdrawn at any point by the student, by writing to the Assistant Director of Finance.
6. REGULATIONS
6.1 Students agree to abide by the Regulations of the University (which are accessible at www.exeter.ac.uk/calendar. Paper copies of this document are available at the Students’ Guild Advice Centre and the Academic Support Unit (Tremough Campus).
7. QUERIES AND COMPLAINTS
7.1 For further information regarding the Access to Exeter Bursary schemes, please contact the Bursaries Team on 01392 722486 or email bursaries@exeter.ac.uk.
7.2 We hope that you will have no cause for complaint, but should you wish to make a formal complaint, please write to:
Student Funding Team Leader
Northcote House
University of Exeter
EX4 4QJ
The University’s student complaints procedure is available at
www.exeter.ac.uk/staff/policies/calendar/part1/otherregs/complaints/
UK ACCESS TO EXETER BURSARIES & PARTNERSHIP SCHOLARSHIP 2011/12 – TERMS AND CONDITIONS 2011/12 ENTRANTS
The University of Exeter is committed to providing equality of opportunity for applicants from all economic backgrounds and to minimising financial obstacles to higher education.
For 2011/12 the University of Exeter, like most other Higher Education Institutions, will be charging a tuition fee for Fulltime Undergraduate programmes of £3,375. We will however be allocating a substantial amount of the revenue from these tuition fees to bursary schemes to assist those who need help most.
1. ELIGIBILITY
1.1 Any UK applicant who receives the full HE Maintenance Grant of £2,906 will receive a bursary of £469, regardless of conditions listed below. However, in order to qualify for a higher bursary, all conditions listed below must be met:
Applicants must:
- Be ‘Ordinarily resident’ in England, Scotland, Wales or Northern Ireland (and classified as ‘home’ fee status for student support purposes).
- Have applied to, and been offered, a place on a fulltime undergraduate programme of study.
- Be assessed as having a household income below £35,000 per annum.
- Be subject to the ‘variable’ tuition fee (normally applicable to students with a start date after 1st August 2006)
- Have registered an interest in the UK Access to Exeter Bursary scheme, by submitting a request for a means tested financial assessment through ‘Student Finance Direct’. You must also allow the Student Loans Company to share details of your financial assessment with the University of Exeter, to enable us to assess your eligibility for a bursary.
- To be eligible to receive the Partnership Scholarship, applicants must be in receipt of at least a partial UK Access to Exeter Bursary. Other conditions also apply.
- Not fall into 1.2 below
1.2 Applicants who will NOT be eligible for a UK Access to Exeter Bursary, even if they meet the above criteria, are:
- Gap year students, not subject to variable tuition fees: If you start your programme of study in September/October 2011 after deferred entry, you will be treated as a 2005 starter and your tuition fee will be around £1,345 per year depending on your income and that of your household. You must have received confirmation of your deferred place by 1 August 2005 to qualify for this lower fee.
- Students undertaking a BSc Medical Imaging (Diagnostic Radiography):
Your tuition fee will be paid by the NHS.
- During a study year abroad or year in industry: If, as part of your degree programme, you undertake a full year placement either in industry or at a university outside of the UK you will pay a reduced fee and are not eligible for the Access to Exeter Bursary in that year:
- Students who spend an academic year studying at a European university under the Socrates/Erasmus programme (exempt from tuition fees for that year).
- PGCE students are eligible for the mandatory bursary of £469 if they are in receipt of the full Maintenance grant of £2,906, but will not be eligible for additional support under either the national or regional Access to Exeter Schemes. The College of Social Sciences and International Studies is offering further financial support in the form of Scholarships for PGCE students. For further details please see www.education.ex.ac.uk/pages.php?id=106
- Peninsula College of Medicine and Dentistry (PCMD) students are not eligible for the Access to Exeter Bursaries, but will receive support from a separate bursary scheme. For further details please see www.pcmd.ac.uk/finance.php.
1.3 A bursary award can be made each year for up to four years of study, subject to a student’s tuition fee liability and financial assessment for each of those years. (Please refer to section 4 below)
2. APPLICATION PROCESS
2.1 Applications can only be made by students who have been formally offered a place on a programme of study via UCAS at the University of Exeter (all campuses).
2.2 Authorisation to disclose financial assessment information to the University of Exeter must be provided when completing your student finance application via the online application process at www.direct.gov.uk/studentfinance.
2.3 If an applicant has deferred entry to a course, the first bursary application should be made during the academic year preceding entry (except in the case of those who have deferred entry from 2005 to 2006) and not in the year of the deferral (if different), for the reasons outlined in 1.2 above).
2.4 Final confirmation of the amount of bursary awarded for the academic year will be provided on receipt of your Financial Assessment through ‘Student Finance Direct’. The University will only receive this information if you and your sponsors gave consent to share your Household Income information for bursary purposes when completing your student finance application.
2.5 Reassessment of a student’s financial position is occasionally undertaken by Student Finance Direct if there have been significant changes to the circumstances. The University may uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.
2.6 In the event of a reassessment of a student’s financial position due to verification of financial evidence, the University may suspend or discontinue all future payments of the bursary where the reassessment results in a residual household income in excess of the eligibility criteria for the Access to Exeter Bursary.
2.7 In the event of a withdrawal or interruption of a student’s course, the University reserves the right to suspend all future payments and recover any payment made for which the student was not eligible in the case of a retrospective interruption.
2.8 Applications cannot be made retrospectively for a previous academic year. No application for a bursary award relating to the 2011/12 academic year can be made after 30th June 2012.
3. SUBSEQUENT YEARS OF STUDY
3.1 In order to continue to remain eligible for bursary assistance in future years of study, students will be required to:
- Continue on full time mode of study
- Register on an eligible course for the new academic year
- Have an assessed household income of below £35,000 per annum for the relevant period
- Have given the required consent to allow the University to have access to your ‘household income’ for the academic year you are entering.
- Abide by the University’s regulations
3.2 The amount of bursary may change each year as a result of a change of circumstances and/or the funding available.
3.3 Reassessment of a student’s financial position is occasionally undertaken if there have been significant changes to the circumstances. The University reserves the right to uplift your bursary award if there is adequate funding available, on receipt of a revised ‘final’ Financial Assessment.
3.4 In the event of a reassessment of a student’s financial position due to verification of financial evidence, the University may suspend or discontinue all future payments of the bursary where the reassessment results in a residual household income in excess of the eligibility criteria for the UK Access to Exeter Bursary.
4. PAYMENT
4.1 Your bursary will be paid as a BACS payment to a nominated bank account. Students will be given the opportunity to provide bank details on registration The first instalment will be issued in December, with subsequent payments made at the start of the spring and summer terms. The bursary cannot be used as a credit towards the accommodation booking fee.
4.2 Bursary payments will be made on the condition that the student remains enrolled at the University and abides by the University’s regulations (www.exeter.ac.uk/calendar) and that a ‘final’ Financial Notice has been received. The discretionary portion of any award will be withheld if the student withdraws prior to the payment date, and will be recovered if paid in error due to the timing of your withdrawal.
4.3 Bursary instalment payment dates for 2011/12 are as follows:
Autumn Term
Friday 9th December 2011
Spring Term
Friday 13th January 2012
Summer Term
Friday 4th May 2012
4.4 The University reserves the right to cease payment of the bursary if the recipient is found to be in breach of any University regulations.
(www.exeter.ac.uk/staff/policies/calendar/part2/finance/)
4.5 The University reserves the right to cease payments, to take steps to recover funds already issued, and to take any additional action deemed appropriate, if it transpires false information was provided during application for bursary funding.
4.6 The University will take steps to recover funds paid after a student has withdrawn or interrupted studies, upon notification of a change in attendance status.
4.7 All bursary payments are made to assist students with course related expenses rather than tuition fees. The University cannot be held responsible for any effect that this may have on the receipt of welfare benefits.
5. DATA PROTECTION
5.1 The University of Exeter is a data controller and is registered with the Information Commissioner as required under the Data Protection Act 1998. The University will only process your personal data in accordance with the University’s registration and current data protection legislation. The University will not release any information provided in support of a bursary application to third parties without authorisation.
5.2 If a student authorises Finance Services to release information from their student account to another person by completing a Data Protection Authority Statement or as part of online registration, then details of bursary transactions recorded on the student account may be released to that person. Students should note that this authority can be withdrawn at any point by the student, by writing to the Assistant Director of Finance.
6. REGULATIONS
6.1 Students agree to abide by the Regulations of the University (which are accessible at www.exeter.ac.uk/calendar. Paper copies of this document are available at the Students’ Guild Advice Centre and the Academic Support Unit (Tremough Campus).
7. QUERIES AND COMPLAINTS
7.1 For further information regarding the Access to Exeter Bursary schemes, please contact the Bursaries Team on 01392 722486 or email bursaries@exeter.ac.uk.
7.2 We hope that you will have no cause for complaint, but should you wish to make a formal complaint, please write to:
Student Funding Team Leader
Northcote House
University of Exeter
EX4 4QJ
The University’s student complaints procedure is available at
www.exeter.ac.uk/staff/policies/calendar/part1/otherregs/complaints/
