A - General Regulations for Students
| 1 | General Principle |
| 1.1 | All students, registered and interrupted, are required to abide by and submit to these General Regulations and to other Regulations and Procedures approved and amended by the University from time to time relating to conduct and attendance while they remain students of the University. |
| 2 | Attendance |
| 2.1 | All students must be in attendance as appropriate to their programme of study by the first day of term and must remain in attendance until the last day of term. Students following online programmes, or studying remotely with the agreement of the University, must engage with their studies throughout the programme. |
| 2.2 | No student may be absent from classes, whether delivered on campus or online, or other assigned academic activities except for illness without prior permission from the College Pro-Vice Chancellor concerned. |
| 2.3 | Students who wish to withdraw from the University during term will normally be required to give one week's notice to the College concerned. |
| 2.4 |
A student who is prevented by illness, or other reason deemed valid by the University, from attending classes for up to 7 days must; i) if a postgraduate research student, complete, sign and send to the College a self-certification form ii) if an undergraduate or postgraduate taught student, report their absence via the iExeter absence reporting tool or as directed by their college After seven successive days of illness the student must ensure that a certificate signed by a medical practitioner or other supporting evidence is submitted.[1] |
| 2.5 | Students must present themselves punctually for University examinations, whether delivered on campus or online, in accordance with instructions given to them. A student who is prevented by illness, or other valid reason deemed valid by the University, from attending any examination or part of any examination must ensure that a certificate signed by a medical practitioner or other supporting evidence is sent to the College concerned. |
| 3 | Residence |
| 3.1 |
Students may live either in University halls of residence, in University self-catering accommodation, other University owned or managed accommodation, or in accommodation they contract themselves separately, or at home. Please refer to the Terms and Conditions of Residence for University Halls. For students on our Cornwall campuses, regulations applicable to Falmouth Exeter Plus' accommodation can be found here: http://www.fxplus.ac.uk/accommodation |
| 4 | Registration |
| 4.1 | Each year, every student, whether full-time or part-time, and whether following a programme for an award or for any other reason, must complete University registration procedures. |
| 4.2 | Students who without good reason fail to register within the designated time period will be required to pay the designated Late Fee charges. |
| 4.3 | Where students have not registered within the designated time period, and following confirmation from their College, the student will be deemed withdrawn. |
| 4.4 | Subsequent requests for reinstatement will be considered under the terms of reinstatement of registration for the relevant Faculty. |
| 4.5 | Students may not change their programme of study or vary the date for sitting examinations without prior permission which should be sought from the Pro-Vice Chancellor(s) of the College concerned and from the appropriate Admissions Office. |
| 4.6 | Any alteration in the particulars given on the Registration Form, and especially in respect of home and term-time addresses, must be notified without delay to SID or, in the case of students on programmes based at the Penryn Campus, to the info@Penryn and for students based at the Truro Campus to the Registry there. Students following online programmes should notify exeterstudentsupport@online.exeter.ac.uk. |
| 4.7 | Students whose payments to the University, in relation to academic related fees, are in arrears by more than one term are not permitted to continue on programmes or proceed to the dissertation stage unless a payment extension has been granted in writing by the Fees Office. Upon receipt of formal notice from the Director of Education and Student Experience and the Chief Financial Officer, a student can be required to withdraw from all programmes immediately. Where there are arrears at the end of an academic year a student's existing registration will be deemed cancelled, unless an extension in writing has been granted by the Student Fees Controller. |
| 5 | General Conduct |
| 5.1 |
Students are expected to conform to a reasonable standard of behaviour and may be subject to disciplinary action by the University where they fail to do so including where such failure brings the name of the University into disrepute. The University strives towards a community in which individuals accept their obligations and responsibilities to enable all to live, learn and research in a peaceful and supportive environment, promoting wellbeing, equality and fairness. The community extends beyond the bounds of the University campus and is not necessarily limited to incidents on University related business or events, and may include for example incidents related to noise, social media and anti-social behaviour where this may impact on individuals within our community, and/or, the wider community.
Events such as 'initiation ceremonies' and 'blank clothing' events are banned by the University and the University has zero tolerance for any related activity whether occurring on the University campuses or in the wider community.
(An 'initiation ceremony' is an event in which a student or group of students (often new members) of a recognised group or club are expected by existing members of that group or club to participate in or perform any activity as a means of gaining credibility, status or entry within that group or club. This peer pressure is normally (though not explicitly) exerted on first year students and may involve conduct that may include, for example, the wearing of fancy dress costumes, consumption of alcohol, eating concoctions of various food stuffs, nudity and/or behaviour that may be deemed hierarchical or humiliating).
(A 'blank clothing' is an event at which those attending are required to wear blank clothing, for example T-shirts, with the expectation that comments/slogans will be written on the clothing by others).
Students are also reminded of their responsibilities, as community members, to comply with the University's Social Media Guidance for Students, the Good Practice Guide: social media; and the University's Dignity and Respect policies. Failing to adhere to these may result in action being taken under the University's disciplinary procedures. |
| 5.2 | Where a breach of that standard of behaviour threatens the safety of community members or disrupts the learning experience of other students, a student may be required to withdraw from a specific class (or other learning activity, which may or may not be residential) with immediate effect by the member of academic staff responsible for that class. Any such requirement shall be reported without delay to the student's College Pro-Vice Chancellor who, after consultation with the member of staff concerned, shall meet the student (save in exceptional circumstances that prevent this from happening) to discuss, and attempt to resolve, the issue that led to the incident. The student may be accompanied at the meeting by a person who shall normally be a current member of the University. The College Pro-Vice Chancellor shall arrange for a record to be kept of the outcome of the meeting which will be made available to the student. |
| 5.3 | Following the meeting with the student, should the College Pro-Vice Chancellor consider that exclusion of the student from future classes (or other learning activities) be warranted, or that some other penalty should be applied, the case must be referred to the Director of Education and Student Experience, who will consider it under the Health Wellbeing and Support for Study procedure on the grounds of health or safety or under the Disciplinary Procedure, as deemed appropriate. Temporary exclusion ahead of any proceedings under those Procedures must be approved by the Vice-Chancellor and Chief Executive. |
| 5.4 |
The Disciplinary Procedure of the University is set out as in section E below. |
| 5.5 |
Email communications with students will be via their University of Exeter email accounts only, therefore students are expected to check their University of Exeter email accounts on a daily basis so that important communications are read. Failing to read emails will not be considered an acceptable explanation for failure to respond to communications, unless there is evidence of valid mitigating circumstances eg attendance on field trips with no access to emails. |
| 5.6 | Students who are subject to criminal proceedings, i.e. police investigation and/or court proceedings, during their time of registration must notify the university via studentconductmail@exeter.ac.uk. Students may be subject to the University's Disciplinary procedures and failure to disclose criminal proceedings could be deemed a disciplinary offence in itself. |
| 5.7 | The University of Exeter and Students' Guild/Falmouth and Exeter Students' Union place great importance on their relationship with the local community in which students live and socialise. The University encourages students to engage and participate in community life, and in doing so to develop an ethos of personal and social responsibility. Whilst resident in the local community the University expects students to behave in a way that is respectful and courteous of their neighbours and other members of their community and not to engage in anti-social behaviour that causes distress or harm to others. This principle also applies to students who are resident in University accommodation, where we would expect a similar level of responsibility and reasonable behaviour. Regulations relating to the expectations of residents' behaviour in accommodation, and consequences of failings to meet these expectations, are explained in the Terms and Conditions of Residence of University Halls. |
| 5.8 | The University encourages students to have an active social life, however, when behaviour falls below the University's expectations, being under the influence of alcohol is no excuse. |
| 5.9 |
Students who are representing the Athletic Union and University (eg playing/spectating/socialising) at a fixture/varsity/ BUCS or social event, whether on campus or in the local community, are expected to behave in accordance with the Athletic Union's Code of Conduct and Social Event Policy. Where the behaviour falls below the expectations set out in these documents, students may be subject to University Disciplinary procedures. Separate arrangements may apply to University of Exeter students participating with Falmouth and Exeter Students' Union. |
| 5.10 | Students found in possession and/or using drugs may be subject to the University disciplinary procedures. The University will co-operate fully in any police investigation into the use, supply or provision of controlled drugs or substance abuse. The University's Student Alcohol and Drugs Policy can be found here. |
| 5.11 | Students who are found to have impersonated and/or falsified records for personal gain may be subject to the University disciplinary procedures. |
| 5.12 | The University expects that students should not be cited in multiple or repeated offences and would consider such cases with the utmost seriousness under its disciplinary procedures. |
| 5.13 | As members of the University, students are expected to treat others with dignity and respect. Students should familiarise themselves with the University's dignity and respect website, including understanding of harassment, and the University's guides on online activities including the use of email, social media, the University's social media guidance, as well as the good practice guide social media. |
| 5.14 |
Where investigating an alleged breach of University regulations, the Authorised Officer will request any relevant information which may include CCTV/body worn camera footage from Estate Patrol/Security. Where the alleged breach has occurred in Guild or Falmouth and Exeter Students' Union run premises, the University will work in partnership with the Guild/Falmouth and Exeter Students' Union and share data which may include CCTV footage. |
| 6 | Identification |
| 6.1 | Students are required to identify themselves by surrendering their University card when requested to do so by an authorised member of the University or Students' Guild/Falmouth and Exeter Students' Union staff or by authorised staff on any of the University of Exeter campuses, including Falmouth and Exeter Students' Union staff on the Cornwall campuses. Students who fail to provide ID may be subject to the University's Disciplinary procedures. |
| 7 | Academic and Research Conduct |
| 7.1 | Students are not permitted to seek any unfair academic advantage. Contravention of this Regulation will be treated under the procedures for handling cases of suspected misconduct in University assessments, cases of any alleged academic or research misconduct are handled under the relevant procedures. For all Taught Students this is Chapter 12 of the Assessment Progression and Awarding Handbook, Academic Conduct and Practice. For all Research Students this is Chapter 13 of the Postgraduate Research Handbook, Research Misconduct. |
| 8 | Academic Progress |
| 8.1 |
The University expects all students to make regular and satisfactory progress in their studies. A student whose work is reported by a College Pro-Vice Chancellor as unsatisfactory, or who fails an examination, may be required to repeat the year or to withdraw from the University. |
| 8.2 | Students are required to complete any vacation work which may be assigned to them. |
| 9 | Academic Dress |
| 9.1 | Students shall wear academic dress of the approved pattern at Congregations for the Conferment of Degrees and at such other times as may from time to time be prescribed by the Senate. |
| 9.2 | The wearing of academic dress at other times is optional. |
| 10 | Fees, Charges, Dues and Fines |
| 10.1 | For details, see the University's Student Finance Regulations in part 1 of the calendar: http://www.exeter.ac.uk/staff/policies/calendar/part1/otherregs/finance/ |
| 11 | Use of Library and of Information Technology Facilities |
| 11.1 | Students are required to observe all regulations and rules relating to the use of IT facilities as published in Part 1 of the calendar: http://www.exeter.ac.uk/staff/policies/calendar/part1/otherregs/its/, which are part of the suite of information security policies published: http://www.exeter.ac.uk/ig/policy/ |
| 11.2 | Students are required to observe all regulations and rules relating to the use of the Library, its facilities and collections as published in Part 1 of the calendar: http://www.exeter.ac.uk/staff/policies/calendar/part1/otherregs/library/ |
| 11.3 | The University reserves the right to withdraw IT and Library facilities from students in debt to the University. The force of this Regulation applies to equivalent services delivered through FXPlus for students based on the Cornwall Campuses. |
| 12 | Use of Motor Vehicles |
| 12.1 | Students may not park motor vehicles (excluding motor cycles) anywhere within University precincts (including the grounds of halls of residence and self-catering accommodation) in term-time without permission. |
| 12.2 | For Exeter campuses all parking applications are to be submitted to: carparkingenquiries@exeter.ac.uk |
| 12.3 | Separate rules and arrangements for the use of motor vehicles apply to students using the Penryn Campuses. All parking applications should be submitted to carparking@fxplus.ac.uk; acceptance of a permit implies acceptance of the rules concerning the use of motor vehicles on the Campuses. Students are actively discouraged from bringing vehicles with them to University. The University funds public transport. |
| 13 | Arrangements for Social Events |
| 13.1 | All social events requiring the reservation of social areas of public rooms in Devonshire House or Cornwall House, whether organised by private individuals, or Officers of the Guild and its affiliated societies, must be cleared by the Guild's Events Co-ordinator and approved by the Director of Campus Services (or nominee). Advertising for and material displayed at these events or distributed at the Streatham and St Luke's campuses must be in accordance with the University's Leaflet and Poster Policy. |
| 13.2 | In addition to clearance and approval as above, social events (including those held by College societies) which require the reservation of the Great Hall, Forum, and rooms in teaching buildings must also be cleared through the University's Conference Office. Separate arrangements may apply to the Cornwall Campuses. Advertising for and material displayed at these events or distributed at the Streatham and St Luke's campuses must be in accordance with the University's Leaflet and Poster Policy. |
| 13.3 | In the case of social events for which a bar extension is requested, permission for the bar operator to apply to the magistrates for any extension will normally be granted automatically when the event is approved. Such extensions will normally be allowed until half an hour before the end of an event. Extensions beyond 11.30pm will be considered only for events terminating later than 12.30 am and in these cases the bar must close one hour before the end of the event. Advertising for and material displayed at these events or distributed at the Streatham and St Luke's campuses must be in accordance with the University's Leaflet and Poster Policy. |
| 13.4 | Permission to hold private parties in Devonshire House or Cornwall House may be given by the Director of Campus Services, who will, prior to giving such permission, consult with the Guild Events Co-ordinator. Advertising for and material displayed at these events or distributed at the Streatham and St Luke's campuses must be in accordance with the University's Leaflet and Poster Policy. |
| 13.5 | The holding of social events in University halls of residence and self-catering accommodation is subject to the Terms and Conditions of Residence. Advertising for and material displayed at these events or distributed at the Streatham and St Luke's campuses must be in accordance with the University's Leaflet and Poster Policy. |
| 13.6 | All Social events at Penryn campus should be organised in accordance with Falmouth and Exeter Students' Union policies and procedures in the case of the event being organised by an SU affiliated club or society. All other social events on campus should involve consultation with the FXPlus conference and event team. Separate arrangements and procedures apply for external events, filming etc at Penryn campus. |
| 13.7 | Students planning on hosting social events in their privately rented accommodation off campus are reminded of the University's Good Neighbour Guide. Students should be mindful that any conduct, such as noise disturbance or other anti-social behaviour for example, that brings the University into conflict with the wider community will be addressed under the disciplinary procedures. |
1 See the Student Absence procedure at: Chapter 12 - Student absence
