Admissions Data Reporting
The admissions data team supply regular reports to specified contacts, data for annual reports, support for reports available in the Management Information hub and bespoke one-off reports.
We provide information on applicants only - from the moment they apply to the university to the point of enrolment.
For pre-application data you will need to contact the Marketing office. For enrolled students you will need to contact Student Records.
Our year-by-year workflow is as follows:
- Application information for internal stakeholders: All year
- Communications (one-off emails, assistance with CRM): January to July
- Application information for external stakeholders: June to September
January to July tends to be the busiest time of year for data requests which relate to sending communications to applicants. June to September sees the most work for external stakeholders, for example responding to requests from members of the public and Freedom of Information requests. We supply data and reporting for internal stakeholders throughout the year.
Regular Reporting
We provide reports on a regular basis. This table outlines the reports we send regularly. If you would like access to these reports, please email us along with a reason why you require this information.
| Report name | Description | Frequency |
|---|---|---|
| PGCE report | Summary of applications to PGCE programmes | Weekly |
| Referral lists | List of outstanding referrals for Colleges, International Office and Penryn campus, for UG, PGT and PGR. | Weekly |
| Flexible Combined Honours | Subject choices report for all applicants to FCH programmes | Weekly |
| Liberal Arts | Subject choices report for all applicants to Liberal Arts programmes | Weekly |
| Modern Foreign Languages | Subject choices report for all applicants to MFL programmes | Weekly |
| UCAS Application Tracker summary | Summary of our position against comparator groups as well as with the sector. Data is from UCAS. Full report is available from BI. | Weekly |
| UCAS PG Application Insights | Monthly update to UCAS on the position of our postgraduate applications. | Monthly |
| Keypatch Education programmes | Application figures for MA Education and variants through Keypath | Monthly |
| VCEG, Council, Senate | Updates for these meetings - application figures for current year versus the previous two years | Preceeding each meeting |
Reports from the Management Information Hub
For information on accessings information from the Management Information Hub, please take a look at this document (PDF). Most reports in BI will give you the option to use filters and settings, at the top of the screen. For example you can view a report for a specific country of domicile, campus, programme etc.
| Report | Link | Description | Frequency |
|---|---|---|---|
| Admissions Summary | http://ex.ac.uk/admissions-summary | Summary of the number of applications, offers and firm accepts (or deposits paid at PGT) across all study levels. This is useful to see the overall position of Admissions at a glance right now. | Daily |
| Admissions Dashboard | http://ex.ac.uk/admissions-dashboard | Dashboard with bar charts and timelines to summarise the current admissions position. Select a study level and see a breakdown of applications, offers and firm accepts (or deposits paid at PGT) by campus. This compares the current position against the previous two cycles. | Daily |
| Admissions Detail | http://ex.ac.uk/admissions-detail | A full detailed report by subject showing the target, number of deferrals, applications, pending decisions, offers made and comparison of current position against the previous two cycles. | Daily |
| Admissions Custom Detail | http://ex.ac.uk/admissions-custom-detail | Customisable detailed report. You can group by level of study, campus, region alongside country of domicile, agent name, programme etc. | Daily |
| PGCE School Direct Report | http://ex.ac.uk/admissions-pgce-school-direct | Current PGCE position, detailing School Direct applications by partner school. | Daily |
End of Cycle Reporting
We produce annual reports summarising each cycle. You can access snapshot information in the Management Information Hub.
| Report | Link | Description | Frequency |
|---|---|---|---|
| Admissions End-of-year Summary | http://ex.ac.uk/admissions-eoy-summary | Summary dashboard with trend timelines and to show the most recently completed cycle against the previous four cycles. Shows number of applications, offers and firm accepts (or deposits paid at PGT) across all study levels. | Annually |
| Admissions End-of-year Dashboard | http://ex.ac.uk/admissions-eoy-dashboard | Detailed dashboard with trend timelines and to show the most recently completed cycle against the previous four cycles. Shows number of applications, offers and firm accepts (or deposits paid at PGT) alongside highest volume subjects, domiciles, schools and agents one study level at a time. | Annually |
| Admissions End-of-year Detail | http://ex.ac.uk/admissions-eoy-detail | Customisable table showing the numbers for targets, applications, offers, rejections etc. Wide range of filters available – useful for a specific department/college/programme… | Annually |
For bespoke reports please contact us.